Shared Folders For Mac

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Shared Folders For Mac

Open a shared Mail, Calendar, or People folder in Outlook 2016 for Mac. Share your calendar in Outlook 2016 for Mac. Open a shared Exchange calendar in Outlook 2016 for Mac. In the navigation pane, click the folder that you want to share. On the Organize tab, click Permissions.

When you create and share a folder in iCloud Drive, participants can access all the files in that folder. If you add a file to a shared folder, it's automatically shared with all participants, too. You can also add or remove participants, edit sharing permissions, or stop sharing a folder anytime. Here's how.

  • Right-click on the Folder containing Files that you want to share with others and click on Properties. On File properties screen, select the Sharing tab and click on the Share button. On the next screen, select the “User” that you want to share files with. If the User is not available, type User Name and click on the Add button.
  • Open a shared folder or mailbox in Outlook for Mac. The following table summarizes the permissions options that may be available for a shared folder or mailbox, and the best method for opening the shared folder or mailbox based on the corresponding permission.
Shared Folders For Mac

On an iPhone, iPad, or iPod touch

Share a folder on the host OS. In VirtualBox, click your OS on the left and click on Settings. Click on the Shared Folders tab. Click on the folder with the plus on the right. Browse to a folder of your choice in the folder path. Enter a folder name with no spaces e.g. Check Auto-mount and Make Permanent, if available. On an iPhone, iPad, or iPod touch. To share folders in iCloud Drive on your iPhone, iPad, or iPod.

To share folders in iCloud Drive on your iPhone, iPad, or iPod touch, you need iOS 13.4 or iPadOS 13.4 or later.

How to share a folder

  1. Open the Files app.
  2. In the Browse tab, go to Locations, then tap iCloud Drive.
  3. Tap Select, then tap the folder you wish to share.
  4. Tap Share , then tap Add People . You may need to swipe up.
  5. Tap Share Options to edit who can access the folder and the permissions. You can share the folder with only people you invite, or anyone with the link. You can also give permission to make changes or view files only. Then choose among the icons how you'd like to send your invitation.

How to invite participants, remove participants, or change sharing settings

  1. Tap Select, then tap the shared folder in iCloud Drive.
  2. Tap Share , then tap Show People .
  3. From here, you can do these things:
    • Invite participants: Tap Copy Link, Add People, or Send Link (if access is set to anyone with the link), then select how you want to send the invitation: Mail, Messages, or Airdrop, for example, then choose how you'd like to send your invitation.
    • Remove participants: If 'Only people you invite' can access your shared folder, tap the participant's name, then tap Remove Access. Then tap OK to confirm.
    • Change sharing settings: To change sharing settings for everyone, tap Share Options. If 'Only people you invite' is selected, you can control sharing settings for each participant. Just tap the person's name, then change the permissions.
    • Stop sharing: Tap Stop Sharing, then tap OK to confirm. You can also simply move or delete the folder from iCloud Drive, and participants will no longer be able to access the folder or its files.

On a Mac

To share folders in iCloud Drive on your Mac, you need macOS Catalina 10.15.4 or later.

Shared folder for macbook pro

How to share a folder

  1. In the Finder, select iCloud Drive from the sidebar.
  2. Select the folder you wish to share.
  3. Click Share , then choose Add People .
  4. Select how you want to send the invitation: Mail, Messages, Copy Link, or Airdrop, for example.
  5. To edit who can access the folder and the permissions, click Share Options. You can share the folder with only people you invite, or anyone with the link. You can also give permission to make changes or view files only.
  6. Click Share, then add the relevant contact information of the people you want to share with.

How to invite participants, remove participants, or change sharing settings

  1. Control-click on the shared folder in iCloud Drive, then click Share in the dropdown menu. You can also highlight the shared folder, then click Share.
  2. Click Show People .
  3. From here, you can do these things:
    • Invite participants: Click Add People , then choose how you'd like to send your invitation.
    • Remove participants: Hold the pointer over the participant's name, then click More . Then choose Remove Access.
    • Change sharing settings: Click the triangle next to Share Options. If 'Only people you invite' can access your shared folder, you can control sharing settings for each participant. Hold the pointer over the person's name, then click More to change the permissions.
    • Stop sharing: Click the triangle next to Share Options, then click Stop Sharing. You can also simply move or delete the folder from iCloud Drive, and participants will no longer be able to access the folder or its files.

On a PC

To share folders in iCloud Drive on your PC, you need iCloud for Windows 11.1.

How to share a folder

  1. Open iCloud Drive from the Navigation pane of File Explorer.
  2. Right-click the folder you wish to share.
  3. Select iCloud Sharing.
  4. In the People field, enter the email addresses of the people you want to share with.
  5. Under Sharing Options, edit who can access the folder and the permissions. You can share the folder with only people you invite, or anyone with the link. You can also give permission to make changes or view files only.
  6. Click Apply.

How to invite participants, remove participants, or change sharing settings

  1. Right-click the folder in iCloud Drive.
  2. Select iCloud Sharing
  3. From here, you can do the following:
    • Invite participants: Enter the email addresses of the people you want to share with in the People field, then click Add.
    • Remove participants: Click the participant's name, then select Remove. Click Apply.
    • Change sharing settings: Under Sharing Options, edit the settings. If 'Only people you invite' can access your shared folder, you can control sharing settings for each participant. Under People, click the participant's name, then edit their permissions.
    • Stop sharing: Click Stop Sharing. You can also simply move or delete the folder from iCloud Drive, and participants will no longer be able to access the folder or its files.

On iCloud.com

How to share a folder

  1. Sign into iCloud.com and open iCloud Drive.
  2. Select the folder you wish to share.
  3. Click Add People at the top of the screen.
  4. Choose a sharing option: Email or Copy Link.
  5. To edit who can access the folder and the permissions, click Share Options. You can share the folder with only people you invite, or anyone with the link. You can also give permission to make changes or view files only.
  6. If you select Copy Link, enter the email addresses of the people you want to share with.
  7. Click Share.

How to invite participants, remove participants, or change sharing settings

  1. Select the shared folder in iCloud Drive.
  2. Click Show People .
  3. From here, you can do the following:
    • Invite participants: Click Copy Link, Add People , or Send Link (if access is set to anyone with the link), then choose how you'd like to send your invitation. Then click Share.
    • Remove participants: If 'Only people you invite' can access your shared folder, hover the pointer over a participant's name, then click More . Then choose Remove Access.
    • Change sharing settings: If 'Only people you invite' can access your shared folder, you can control sharing settings for each participant. Hover the pointer over a participant's name, then click More to change the permissions.
    • Stop sharing: Click Share Options, then click Stop Sharing. You can also simply move or delete the folder from iCloud Drive, and participants will no longer be able to access the folder or its files.

Delete a shared folder

To delete a shared folder in iCloud Drive, select the folder that you don't want anymore and tap Delete .

  • If the owner of a shared folder deletes the folder, a sub-folder, or file in the shared folder, it deletes from both their devices and all participants' devices. If you change your mind or accidentally delete a folder, you have 30 days to get it back.
    • On your iPhone, iPad, or iPod touch: In the Browse tab, go to Locations > Recently Deleted. Then select the folder that you want to keep and tap Recover.
    • On your Mac: Go to Trash, then drag the folder to your desktop or another location.
    • On a PC: Go to the Recycle Bin, then drag the folder to your desktop or another location.
    • On iCloud.com: Go to iCloud Drive and check Recently Deleted.*
  • If a participant of a shared folder deletes the folder, it removes their access to the shared folder. The participant can regain access to the shared folder by clicking the original sharing invitation link.
  • If a participant of a shared folder deletes a sub-folder or file within that shared folder, that sub-folder or file deletes from all participants' devices, and recovery is not available.

If you're worried about losing a file, be sure to keep a local copy in addition to the shared copy in iCloud Drive. Learn more about deleting files in iCloud Drive and how to recover deleted files on iCloud.com.

* If Recently Deleted doesn't restore your files as expected, you can sign in to iCloud.com, click Account Settings, and under Advanced, click Restore Files. If you empty your Trash or use Delete All in Recently Deleted, you can't recover your files.

Learn more about folder sharing

Mac Shared Folder Path

  • Participants need an Apple ID to view or edit files in a shared folder. If you invite someone without an Apple ID, they'll be prompted to create an Apple ID. Participants must click Add to iCloud Drive to open the shared folder on their device.
  • You can share a folder with up to 100 total participants. All participants see changes to shared folders, including when someone renames a shared folder. If you apply tags to a shared folder, your tags aren't seen by other participants. Learn more about folder sharing access and permissions in iCloud Drive.
  • You can't share system-created folders such as the top-level iCloud Drive folder, Desktop, and Documents, or folders created by apps that use iCloud Drive.
  • A shared folder only takes up space in the owner's iCloud storage. It does not count against the iCloud storage of participants in the shared folder. Learn how to manage your iCloud storage.
  • Any Pages, Numbers, and Keynote documents in the folder become collaborative documents. Learn how collaboration for Pages, Numbers, and Keynote works.